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Executive Assistant

Company Name:
Randstad Staffing
Summary
Responsible for providing administrative support to the VP of Sales. Coordinate travel arrangements, prepare and present PowerPoint presentations, greet visitors, route calls appropriately, and provide sales support.
Primary responsibilities
- Relieve management of administrative detail, all projects
- Coordinate work flow
- Update and chase delegated tasks to ensure progress to deadlines
- Take initiative in manager's absence
- Keep projects on schedule
-Coordinate travel arrangements
- Maintain procedures manual to ensure consistent performance of routines
- Compose correspondence/reports for own or manager's signature
- Update website as needed
- Check deadlines on incoming requests and put preliminary work in play
- Process replies on own initiative or from bosses' dictation or notes
- Research, draft or abstract reports
- Handle all inquiries within capacity
- Arrange ""callbacks"" to protect boss's time
- Provide back-up materials for callbacks
- Route calls elsewhere as needed
- Do phone surveys/inquiries as needed
- Prepare agenda in advance
- Arrange amenities as needed
- Arrange travel through internal or outside agents
- Prepare itinerary, trip file and supplies
- Prepare expense report tools for boss
- Complete expense reports after trip
- Handle administrative detail, all projects
- Seek greater role in projects within administrative and other areas of competence
Working hours: 8:00 am-5:00 pm
Requirements
-Excellent attention to detail and organizational skills
-Expert knowledge of Microsoft Office (Word, Excel and PowerPoint)
-Must have knowledge of billing and financial concepts
-Works well in an environment with firm deadlines; results oriented
-Perform multiple tasks effectively
-Able to work both independently and as part of a team
-Strong analytical skills required
-Excellent oral and interpersonal communications skill
-Education and Experience
-Bachelor's Degree is strongly preferred
-Minimum of 3+ years serving as an Administrative Assistant
Benefits
-Health Benefits, Dental, Vision, 401k-Power Package!!
-Friendly, professional, hardworking, positive work environment
-Des Moines, IA
Pay: $45,000-55,000
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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